Address:
South Tahoe Public Utility District
1275 Meadow Crest Dr
South Lake Tahoe, CA 96150

Enterprise System Catalog:

Vendor and product:
Ersri, Geographic Information System (GIS)
System purpose:

Geographic Information System (GIS)

Categories/types of data:

Engineering

Dept./primary custodian:
GIS Technician
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Sensus a Xylem Brand, AutoRead
System purpose:

Water Meter Management

Categories/types of data:

Engineering

Dept./primary custodian:
Customer Service/Inspections
Frequency of collection:
Every 3 months
Frequency of update:
Every 3 months
Vendor and product:
Labworks, LLC, Labworks LIMS
System purpose:

Laboratory Information Management System – store sampling and test results

Categories/types of data:

Data Storage

Dept./primary custodian:
Lab
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
MCCI, Laserfiche
System purpose:

Document Retention and Management and Process Automation and Data collection solution

Categories/types of data:

Document Management

Dept./primary custodian:
Information Technology
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Mitel, Mitel
System purpose:

District-Wide Phone System

Categories/types of data:

Other

Dept./primary custodian:
Information Technology
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Neogov, Neogov
System purpose:

Employment Recruitment

Categories/types of data:

Human Resources

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tyler Technologies, New World ERP
System purpose:

Financial Management, Enterprise Resource Planning, Utility Billing

Categories/types of data:

Financial System

Dept./primary custodian:
Finance
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
NEXGEN Asset Management, Nexgen AM
System purpose:

Enterprise Asset Management, Computerized Maintenance Management Software, and Facilities Work Order System

Categories/types of data:

Asset Management

Dept./primary custodian:
Operations
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Office 365
System purpose:

Enterprise Collaboration and Reporting Tools

Categories/types of data:

Email, Reporting, User Data

Dept./primary custodian:
Information Technology
Frequency of collection:
Every day
Frequency of update:
As needed
Vendor and product:
Borland, Paradox
System purpose:

Store drinking water well production

Categories/types of data:

Data Storage

Dept./primary custodian:
Lab
Frequency of collection:
Every day
Frequency of update:
Every month
Vendor and product:
Planet,Bids, Inc., Planet,Bids, Inc.
System purpose:

Online Bid Distribution Software

Categories/types of data:

Other

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Procore Technologies Inc., Procore Construction Management Platform
System purpose:

Project Management Pro, Quality and Safety, Project Financials, and Invoice Management tools for the District's construction projects.

Categories/types of data:

Engineering

Dept./primary custodian:
Engineering
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Jack Henry, RemitPlus Express
System purpose:

Bulk Check Processing

Categories/types of data:

Financial System

Dept./primary custodian:
Finance
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Samsara, Samsara
System purpose:

Fleet Maintenance Tracking

Categories/types of data:

Fleet Tracking

Dept./primary custodian:
Equipment Repair
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Streamline, Inc., Streamline
System purpose:

Website

Categories/types of data:

Website

Dept./primary custodian:
Information Technology
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Tokay Software, TokaySQL
System purpose:

Cross Connection Management

Categories/types of data:

Data Storage

Dept./primary custodian:
Inspections
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Tyler Technologies, Tyler Cashiering
System purpose:

Cash and Credit Card Receipting System

Categories/types of data:

Financial System

Dept./primary custodian:
Customer Service
Frequency of collection:
Every day
Frequency of update:
Every month
Vendor and product:
Tyler Technologies, Tyler Content Manager
System purpose:

Document Management for Documents in ERP software

Categories/types of data:

Document Management

Dept./primary custodian:
Finance
Frequency of collection:
Every day
Frequency of update:
Every month
Vendor and product:
Tyler Technologies, Tyler Forms
System purpose:

Standard Form Template for Documents Produced by new world ERP that get automatically saved in Tyler Content Manager

Categories/types of data:

Other

Dept./primary custodian:
Accounting
Frequency of collection:
Every day
Frequency of update:
Every month
Vendor and product:
Tyler Technologies, Tyler Payments
System purpose:

Customer Payments Processing Platform

Categories/types of data:

Utility Billing

Dept./primary custodian:
Customer Service
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Tyler Technologies, Tyler Utility Access
System purpose:

Self-Service Portal for A variety of Modules in the Tyler new world ERP software.

Categories/types of data:

Customer Information System

Dept./primary custodian:
Finance
Frequency of collection:
Every day
Frequency of update:
Every month
Vendor and product:
WaterSmart Software Solutions Inc., WaterSmart
System purpose:

Collect, Analyze, Correlate, and Store Customer and Water Use Data

Categories/types of data:

Customer Information System

Dept./primary custodian:
Customer Service
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Envirosight LLC, Wincan
System purpose:

Sewer Infrastructure Assessment Tool

Categories/types of data:

Asset Management

Dept./primary custodian:
Underground Repair Sewer
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ADP, Workforce Now
System purpose:

Human Resources, Benefits Management, Payroll and Timekeeping

Categories/types of data:

Financial System

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed